1.0
NAME:
1.1 The Group shall be known as OLD BAKERY ARTISTS (OBA).
1.2 This CONSTITUTION AND RULES shall supersede any previously produced
similar document
2.0 AIMS:
2.1 To provide a Forum for artists living and working in the Radstock,
Midsomer Norton and surrounding areas in the diverse disciplines
of Art to come together for the purpose of promoting the work of
its members and to support The Arts in these areas.
2.2 To hold exhibitions of work produced by OBA members. At least
two such exhibitions shall be held each year at local venues. Other
exhibitions may be held at other venues as opportunities may arise.
2.3 To provide volunteers to act as stewards at OBA exhibitions
and at other locally based exhibitions when invited to do so.
2.4 To encourage volunteer members to support and advise in community
projects initiated by others.
2.5 To provide occasional functions of an educational nature for
the benefit of members.
3.0 MEMBERSHIP:
3.1 Full membership shall be restricted to a maximum number of thirty
artists. A small number of associates may be enrolled at the discretion
of the membership.
3.2 Membership shall be awarded upon the approval of an applicant’s
presentation at a General Meeting and subject to a vacancy being
available. Applicants shall be required to submit examples of work
and to briefly address the Meeting to give details of supporting
studies, CV and a description of working methods.
3.3 Selection for membership shall be by a vote of the members present.
Applications receiving 50% or more of the votes may be offered Full
Membership. Voting shall be by secret ballot.
3.4 Applicants receiving 40% to 50% of members’ votes may
be offered Associate Membership for a period of two years after
which time members may decide by the same democratic process whether
to offer them Full Membership.
3.5 Full members are expected to be fully involved in the running
of the OBA and are entitled to vote. They must attend at least six
General Meetings each year and they are expected to participate
in the OBA website, updating their submissions from time to time.
3.6 Associate Members are expected to be fully involved in the running
of the OBA and may show their work at OBA exhibitions on the same
terms as Full Members. Associated Members may not become officers
of the OBA, sit on sub-committees and are not permitted to vote
nor have entries on the OBA website.
3.7 A Membership Secretary shall be appointed to maintain an up
to date list of Members and Associate Members and to collect subscriptions.
3.8 A member shall cease to be a member if he/she:
a. gives the secretary written notice of resignation
b. or fails to pay any due subscription within the required period
c. or in the opinion of the Officers has behaved in a manner detrimental
to the good reputation of the OBA.
3.9 Honorary Membership may be offered to any person considered
by the membership to be appropriate and who is interested in furthering
the aims of the OBA. Honorary Members shall be permitted to sit
on sub-committees and to vote.
4.0 SUBSCRIPTIONS:
4.1 The officers with the support of the Membership shall be empowered
to impose and collect an annual subscription from each member (excepting
only Honorary Members) and to set the amount of any such subscription.
4.2 The amount of the subscription shall be reviewed annually and
be adjusted as deemed necessary to meet the financial commitments
and obligations of the OBA.
4.3 Associate Members shall be required to pay an annual subscription
amounting to only 60% of the full subscription.
4.4 Subscriptions shall be paid by cheque to the Membership Secretary
not later than the last day of May each year.
4.5 New Full Members and Associate Members elected after the last
day of August shall be required to pay only 60% of the subscription
for that year whilst those elected after the last day of November
shall be required to pay only 30% of that year’s subscription.
5.0 OFFICERS:
5.1 Officers must be Full Members of the OBA and shall include:
Chairman
Vice Chairman
Secretary
Treasurer
Minute Secretary
Membership Secretary
5.2 Other offices may be elected as deemed necessary by an OBA Annual
General Meeting.
5.3 An officer may retire by giving one month notice to the chairman.
All officers shall retire at each Annual General Meeting but shall
be eligible for re-election at that meeting.
6.0 GENERAL MANAGEMENT:
6.1 The affairs of the OBA shall be managed by the General Meetings
of the members to be held on a monthly basis on at least ten occasions
in each year.
6.2 A Strategy Group shall be formed to advise the General Meetings
in relevant aspects of administration and programming. This Group
shall comprise the Officers of the OBA together with three co-opted
OBA members and shall meet as considered by the chairman to be appropriate.
Formal minutes shall not be taken but brief notes shall be taken
of the significant matters discussed.
6.3 Decisions at Annual General Meetings shall be by a simple majority
vote and the Chairman of the Meeting shall have a casting vote.
Each Full Member present at the meeting shall be entitled to one
vote on each resolution.
6.4 The Minute Secretary or other nominated person shall take Minutes
at all general meetings and at the annual general meeting. The Minutes
shall record the names of persons present together with all resolutions.
6.5 Sub-committees may be appointed by General Meetings on an ad
hoc basis to consider specific issues as they may occur. Such a
committee shall report and advise at a General Meeting.
7.0 ANNUAL GENERAL MEETING:
7.1 An Annual General Meeting shall be held during February in each
year when the business shall be:
a. To receive the chairman’s report of the preceding year’s
activities
b. To receive the secretary’s report
c. To receive the treasurer’s report
d. To elect officers for the coming year and
e. To conduct any other relevant business.
7.2 Notification of the Annual General Meeting must be served at
least fourteen days prior to that meeting. Proposals for discussion
will be received in advance to form the Agenda but proposals may
be accepted from the floor at the discretion of the Chairman of
the Meeting.
7.3 Resolutions at an Annual General Meeting shall be passed by
a simple majority of the votes entitled to be cast by members present
and the Chairman of the Meeting shall have a casting vote.
7.4 Each Full Member present at the Meeting shall be entitled to
one vote on each resolution.
8.0
EXTRAORDINARY GENERAL MEETING:
8.1 An extraordinary general meeting may be called to conduct any
one or more of the following:
a. The removal of one or more of the officers and filling vacancies
caused by such removal.
b. To make alterations or amendments to this Constitution and Rules.
c. To dissolve the OBA.
d. To decide any other business which may be deemed necessary by
the members.
8.2 Resolutions at extraordinary general meetings shall be passed
by a majority of two thirds of the votes entitled to be cast by
the Full Members present and the chairman of the meeting shall have
a casting vote.
8.3 Each Full Member present at the meeting shall be entitled to
one vote on each resolution.
9.0
ACCOUNTS:
9.1 The financial year of the OBA shall end on 31st January in every
year.
9.2 As soon as may be practicable after the end of the financial
year, the Treasurer shall cause to be prepared a statement of the
assets and liabilities of the OBA.
9.3 All the monies received by the OBA shall be paid in the name
of the OBA to an account opened at NatWest Bank and cheques and
other instructions to the Bankers are to be signed by two nominated
officers of the OBA.
9.4 No action involving expenditure in the name of the OBA to be
made without prior authority of the officers.
10.0
EXHIBITIONS:
10.1 The overall management of each OBA exhibition shall be under
the direct control of an Organiser and Assistant Organiser who shall
be nominated specifically for that one exhibition and who shall
ensure that all arrangements are properly in place for liaison with
the Gallery management, obtaining and ‘hanging’ the
exhibits, labelling, sales, publicity, private viewing and all relevant
matters.
10.2 At least two weeks prior to an OBA exhibition, each exhibiting
artist is required to provide the Organiser with a list of their
intended exhibits. Such a list shall be required to include the
name of the artist together with the title, medium and price of
each work. A hanging fee shall be charged for each exhibit at a
level to be decided by a General Meeting.
10.3 In order to maintain an appropriate standard of exhibits, the
General Meeting may decide upon minimum asking prices for each category
of work.
11.0 INDEMNITY:
11.1 The officers of the OBA shall not be liable for any loss suffered
by the OBA as a result of their respective duties on its behalf
except such loss as may arise from their own wilful default and
they shall be entitled to reimbursement out of the assets of the
OBA of all reasonable expenses incurred by them in the discharge
of their duties.
11.2 Any dispute in the matter of reimbursements shall be considered
by the officers whose ruling shall be final. Any such ruling shall
not prejudice rulings in any future dispute.
11.3 Public Indemnity Insurance shall be carried by the OBA to cover
claims relating to incidents involving two-dimensional works. Artists
exhibiting 3D work will be required to carry their own Public Indemnity
Insurance.
11.4 Whilst all reasonable care of works submitted for exhibitions
shall be expected from hanging teams and stewards, the OBA cannot
accept liability for loss of or damage to such works.
12.0
INFRINGEMENT OF COPYRIGHT:
12.1 Work offered for sale at OBA functions must be free from plagiarism
and free from material which may infringe the copyrights of others.
13.0
DISSOLUTION:
13.1 The OBA may be dissolved as follows:
a. By a resolution passed under rule 8.1.
b. By a resolution of OBA members if the number of members falls
below six for a period of not less than three months.
13.2 The officers shall be responsible for winding up the OBA.
13.3 In the event of a surplus of monies following the discharge
of all liabilities of the OBA, funds shall be disbursed to a non-profit-making
comparable organisation.
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